The ribbon layout by default is shown in what is known as Simplified Ribbon which takes up less screen space.
You can also choose to show them as Classic Ribbon. Below I will show both options for each available ribbon tab.
To switch between Simplified and Classic click the arrow in top right corner and choose the option from the menu as shown below.
Below I have covered the tabs shown when working with email - the tabs and their content change if you are working with People (Contacts), Calendar, Tasks or Notes.
New |
Create a new email message, appointment, meeting, contact or task |
Delete |
Mark selected email as junk or delete it |
Report |
Report Phishing or Junk emails |
Respond |
Reply to or Forward selected email message |
Quick Steps |
Move messages, mark as read/unread, add to calendar and find messages |
Move |
Move selected message to a different folder - configure rules to automatically move messages depending on content/sender etc |
Tags |
Mark messages as read/unread, tag for further action or categorize |
Find |
Search for people in your address book or filter your email view using multiple criteria such as date received, sender, whether it has attachments etc |
Speech |
Read selected email aloud |
Languages |
Translate selected email to a different language |
Add-ins |
Enhance Outlook by adding more functionality from the app store |
Send & Receive |
Check for new messages with all configured email accounts or choose to just update selected accounts |
Download |
Shows progress of current mail operation - handy to check progress of sending/receiving especially if large attachments in email message - you can also cancel current operation |
Server |
Choose to download just message headers rather than the complete message |
Preferences |
Work offline - disconnects you from your mail server |
N.B. The Folder toolbar only shows on the Classic ribbon.
New |
Create a new folder to store your emails - or create a search folder which will contain results for your chosen search |
Actions |
Rename, copy, move or delete selected folder |
Clean Up |
Mark messages as read, clean up specific folders or delete all messages in selected folder |
Favorites |
Add selected folder to favorites section at top of folder view |
Online View |
Show older messages (Exchange based email only) |
Properties |
Change settings to autoarchive emails and see properties/permissions of selected folder |
Current View |
Customize current view, and choose whether to show preview/reading pane |
Messages |
Show messages from same recipient as a conversation rather than as separate messages |
Focused Inbox |
Choose whether to show or hide the focused inbox |
Arrangement |
Arrange messages by date, sender, size, subject, category etc |
Layout |
Choose layout of folder pane, reading pane and to-do bar |
Window |
Display reminders window and choose to open current item in new window or to close all windows |
Immersive Reader |
Open a focused reading and editing mode that lets you adjust text size, spacing and more |
