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Help & Advice

Below I have covered the tabs shown when working with email - the tabs and their content change if you are working with Contacts, Calendar, Tasks or Notes

 

home_tab_outlook_2016

 

New

Create a new email message, appointment, meeting, contact or task

Delete

Mark selected email as junk or delete it

Respond

Reply to or Forward selected email message

Quick Steps

Move messages, mark as read/unread, add to calendar and find messages

Move

Move selected message to a different folder - configure rules to automatically move messages depending on content/sender etc

Tags

Mark messages as read/unread, tag for further action or categorize

Find

Search for people in your address book or filter your email view using multiple criteria such as date received, sender, whether it has attachments etc

Add-ins

Enhance Outlook by adding more functionality from the app store

 

sendreceive_tab_outlook_2016

 

Send & Receive

Check for new messages with all configured email accounts or choose to just update selected accounts

Download

Shows progress of current mail operation - handy to check progress of sending/receiving especially if large attachments in email message - you can also cancel current operation

Server

Choose to download just message headers rather than the complete message

Preferences

Work offline - disconnects you from your mail server

 

folder_tab_outlook_2016

 

New

Create a new folder to store your emails - or create a search folder which will contain results for your chosen search

Actions

Rename, copy, move or delete selected folder

Clean Up

Mark messages as read, clean up specific folders or delete all messages in selected folder

Properties

Change settings to autoarchive emails and see properties/permissions of selected folder

 

view_tab_outlook_2016

 

Current View

Customize current view, and choose whether to show preview/reading pane

Messages

Show messages from same recipient as a conversation rather than as separate messages

Arrangement

Arrange messages by date, sender, size, subject, category etc

Layout

Choose layout of folder pane, reading pane and to-do bar -

People Pane

Choose whether to show people pane - which shows more information on contacts and allows connections to social networking websites

Window

Display reminders window and choose to open current item in new window or to close all windows