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Accessing Attachments

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If an email contains attachments (photos, documents etc) then they will appear at the top of the email (as highlighted below)

 

attachments1_outlook

 

How you access these attachments depends on what type of file it is - the example above shows a picture and a document (PDF file) attached, and the various ways you can access them is covered below:-

 

1

If the attached file is a picture, video, PDF, Microsoft Word or Microsoft Excel document then you can click on the document to view it online

2

Or you can click the arrow next to the chosen item and you will see a menu offering you the following three options:-

 

View - this will open up a full screen preview of the selected item if a photo/video - or open it in the relevant viewer/editor if a document file

 

Download - see below

 

Save to OneDrive - Personal - this will save the selected file to your OneDrive cloud storage

 

If you click the Download button then a prompt will appear at the bottom of the screen, from here you can click Save (to save the file to your documents folder) or Cancel (to abort the operation)

 

If you click the arrow next to Save you can choose Save as which will then prompt you to choose where you wish to save the attachment

 

attachments3_outlook

3

If you have multiple attachments in the email then you can also download them all in one go by clicking the Download all button, or save them all to OneDrive in one go by clicking the Save all to OneDrive - Personal button